Document Distribution

With Canon Document Distribution hardware and software solutions, users can capture, convert, and distribute, both hard-copy and electronic files into existing or new workflows from their imageRUNNER devices or desktops. This helps create unified workflows in which internal users, groups, departments, and organizations can collaborate efficiently with each other as well as external clients, partners, and entities. Canon Document Distribution solutions make it easy to establish automated, customized, and secure document-routing, as well as adapt to changing business needs. All of this keeps work flowing at a faster pace, improves communication efficiency, and significantly extends the value of an investment in Canon hardware and software solutions.

Implement one-touch workflows

Businesses can now automate manual processes with programmable workflows for scanning, archiving, and distributing invoices, purchase orders, sales receipts, and more. Create one-touch buttons through either the device panel or the Workflow Composer Editor PC application that enable employees to perform complex tasks much more quickly, especially those unique to your department or organization. Information can also be sent to a backend system easily by utilizing one of the MEAP connectors for Workflow Composer.

Communicate Efficiently

We all exchange and distribute documents and files as a means to communicate our ideas. Transforming hard copy documents into digital files and instantly distributing them - on your network or anywhere in the world - securely and with confidence is integral to maintaining your competitive edge. Canon document distribution solutions empower users with the ability to deploy all forms of information to multiple destinations across a diverse and ever-changing digital landscape.

Distribute documents any way and anywhere

Protect Your Confidential Information

In today’s business environment, the need to secure documents (hard-copy and electronic files alike) is a key priority. While conventional security measures focus on networks, workstations, and databases, what about networked office equipment? Since many document distribution functions require sending information outside company firewalls security can become a prime concern. Canon addresses this concern by offering authentication applications that can lock down the entire device or only the document distribution capability. Authenticating users prior to scanning allows you to track and control all network activity, restrict user access, and integrate easily with many identification systems including magnetic card readers, contactless card readers, and keyboard password entry.

Secure your information via authentication

Streamline Fax Distribution

For businesses worldwide, faxing is still an integral part of the communications technology mix. In fact, for many companies, faxing can be high-volume and critical to business. Canon has developed compelling ways to boost security and efficiency for all your fax-related document distribution activities. Canon fax distribution solutions can help you to transform your fax workflow by automatically routing documents to predetermined locations, such as email, file servers, or network folders and provide email notifications and history for tracking and audit trail purposes.

Transform your fax workflow

Business Process Integration

Canon document distribution solutions easily transform paper into business value by leveraging Canon imageRUNNER technology to bridge paper and digital workflows, seamlessly integrating paper documents with business applications. The opportunity to convert paper documents into electronic files that are easily shared and distributed into network and back-end business applications presents an immense value proposition to businesses. As a result of electronic distribution, which provides users with an efficient way to share and collaborate on documents, a dramatic increase in document throughput is realized.

Share documents directly with back-end business applications

Workflow Composer with MEAP Connectors

Workflow Composer allows users to create and register a combination of functions that are frequently used as a one-touch button on the device. When combined with the standard MEAP Connectors, documents can also be scanned and transmitted to external systems using SMB or FTP protocols. In addition, Workflow Composer Editor allows users to create flows from their computer, removing the need to stand at a device to create a new workflow composer button. Workflow Composer and MEAP Connectors are ideal ways to simplify complex workflow processes for end users. By incorporating complex workflows into one-touch buttons on the imageRUNNER device, end users are more productive and can focus on activities more strategic to their job and organization.

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Universal Send

Universal Send is an embedded server-less solution that provides basic scan and routing capabilities to organizations of all sizes. Universal Send technology empowers businesses in a whole new way by transforming imageRUNNER devices into digital communications hubs. Businesses now have the ability to distribute any kind of document—whether it resides on paper or in electronic form— as e-mail attachments, Internet-faxes (I-fax), or Super G3 fax transmissions, or forward them to file folders, Canon imageWARE databases, or internal device Mail Boxes. This eliminates the expense and administrative burden associated with forwarding and filing hard-copy documents.

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Authorized Send

Authorized Send is an embedded server-less solution which provides secure digital document distribution, without the need for additional external applications or computer hardware. Authorized Send provides users with the ability to access basic device features such as copying and printing but requires authentication to utilize send functions, such as scan and fax. Authorized Send uses common protocols to validate user accounts and query Address Books in real-time against some of the most popular authentication servers without creating another user database to maintain. This enterprise-level integration also provides send-to-self functionality, Home Directory support, and authenticity from the sender to recipients since the sender’s address is automatically placed in the “From” field of messages.

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eCopy™ ShareScan®

The eCopy ShareScan line of document imaging solutions sets competitive benchmarks in security, application connectivity, and user-friendly design. This easy-to-use software solution enables office workers to turn paper documents easily and securely into digital information that is integrated into their communication, collaboration, workflow, and business applications.

eCopy ShareScan Essentials offers scanning to e-mail, fax, network folders, and eCopy PaperWorks. Users can quickly and securely scan paper documents and distribute electronic copies as PDF files, increasing workgroup productivity due to improved access to information. eCopy ShareScan Suite includes the benefits of ShareScan Essentials as well as a bundle of connectors to provide native integration to leading document management, e-mail, fax, database, collaboration, and cost-recovery software applications.

In addition to advanced connectivity, eCopy ShareScan Suite provides a number of automated workflow capabilities permitting customers to trigger automated workflow processes on scanned documents based upon barcode and other document recognition technologies. Driving this level of automation streamlines business process and simplifies user/device interaction.

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eCopy™ PaperWorks™

Do you have several paper documents that need to be incorporated into a large electronic file? With eCopy PaperWorks, you can easily convert these documents into text-searchable, secure PDFs by leveraging your existing capture technology, combine documents with different file formats, as well as make modifications and markups. This solution maximizes personal productivity by allowing office workers to include these documents directly into everyday workflows and backend business applications.

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eCopy™ PDF Pro Office

Did you ever want to convert a paper form into a fillable and electronic form? Do you want to compare documents to see what has been changed at a click of a button? With eCopy PDF Pro Office, you can create, convert and collaborate with PDF like never before. This solution is ideal for any business or industry and maximizes your organization’s dollars by delivering superior speed, functionality and ease of use at a significantly lower cost than other PDF solutions.

Document Distribution Positioning Summary

Universal Send:
  • Embedded, server-less scanning and routing
  • Scan to multiple locations
  • Light authentication methods available

Authorized Send:
  • Embedded, server-less scanning and routing
  • Flexible authentication methods and security features
  • Powerful yet simple distribution technology

eCopy ShareScan Essentials:
  • Embedded scanning and routing server solution
  • Flexible authentication methods
  • Modular solution; scales to customer needs
  • Security features
  • Administration capability

eCopy ShareScan Suite
  • Embedded or external server solution
  • Integrates with business processes / workflows
  • Standard Document Management and Cost Recovery connectors
  • Flexible authentication methods
  • Security features
  • Administration capability

Please note that some products listed on this website might not be available in Canada and Latin American Countries. Please confirm the product availability with your Canon Sales Associate.

Business Solutions

Simplify complex workflows

Everyday workflows are made simple with Workflow Composer. Through either the imageRUNNER ADVANCE system UI or the Workflow Composer Editor PC application, administrators can customize many functions, including scanning, sending, and storing into a single button making it easy for users to complete the same workflow tasks repeatedly with minimal effort.


For healthcare providers, document traffic can be intense. Lab requests, reports, and charts are sent and received constantly. Communications can break down, phone numbers and e-mail addresses can get lost, and crucial documents can go missing. To provide a high level of care and service, this vital communication link must be as available and efficient as possible. Canon Document Distribution solutions offer a number of methods to reduce costs and streamline the sending and receipt of critical documents. Canon Document Distribution solutions offer opportunities to speed up and streamline these processes. From the high speed printing and scanning capabilities of imageRUNNER ADVANCE systems to one-touch integrated workflows to user authentication you can jump-start efforts to take your healthcare practice into the electronic age. With quicker access to critical patient information, you’ll deliver better, more accurate care while benefiting from more efficient, lower-cost workflows.


Loan applications, Cash transaction Reports (CTRs), Suspicious activity reports (SARs), Customer Information. There’s no getting around it. If you work in the financial industry, you deal with paper and electronic documents all day. Your operations may depend on traffic-heavy fax systems, legally mandated archiving, and labor and paper intensive workflows between front and back offices. If that weren’t enough, you have to worry about security too. What if confidential information is leaked or stolen, exposing your institution to expensive litigation or regulatory sanctions? Canon offers a wide range of new hardware and software technologies to help financial services companies better manage, archive, distribute, and secure documents. Canon Document Distribution solutions can increase efficiency by automating workflows for loan applications and other processes. These solutions also help reduce manual errors during document distribution and enable financial institutions to meet client and regulatory requirements for confidentiality. The end result is more efficient and secure document processes for your business.


The legal world is paper intense. Attorneys, paralegals, and other staff continually need to review, proof, and annotate documents, often using pens to apply comments and edits to hard copy documents. But with new electronic filing requirements and the need to increase profitability while reducing costs, your firm is likely moving toward a digital workflow. Canon Document Distribution solutions can help your law firm save money and increase productivity. With Canon Document Distribution you can scan documents, save them in a searchable archive, and send them to many different colleagues with a single touch. Canon security solutions can also help ensure that you can collaborate securely with clients, partners, colleagues, and the courts. At the same time, you probably have case management processes in place. For that reason, Canon Document Distribution solutions are flexible and geared toward the particular needs and real workflows of small, medium, and large law firms.


Paper documents have always been critical to delivering a positive educational experience. But these days, cost cutting measures and a drive toward more environmentally responsible campuses have changed the way students, teachers, and school administrators view and use hard copies. While no one wants to compromise on the quality of the educational experience, everyone wants to use paper more thoughtfully and economically. Canon technology is ready to help. Canon Document Distribution solutions contain unique features that can help teachers better communicate with students and each other, using both hard-copy and electronic documents. Educational administrators can leverage these solutions to help their organizations contain costs while conserving paper and resources. They can also provide students with easy access to printing, copying, scanning, and distribution related tasks.

Workflow Composer and MEAP Connectors

Operating Environment

  • Windows 2000 Professional with Microsoft Internet Explorer 6 SP1
  • Windows XP Professional with Microsoft Internet Explorer 6 SP2 or Microsoft Internet Explorer 7
  • Windows Server 2003/2003 R2 with Microsoft Internet Explorer 6 SP2 or Microsoft Internet Explorer 7
  • Windows Vista with Microsoft Internet Explorer 7
  • Windows Server 2008 with Microsoft Internet Explorer 7
  • Mac OS X 10.3 with Safari 1.3.2
  • Mac OS X 10.4 with Safari 2.0.4
  • Mac OS X 10.5 with Safari 3.0.4 or Safari 3.1.2

Authorized Send

Authentication Server

  • Windows 2000 SP4/2003 SP2/2008 SP1 Active Directory
  • Lotus Domino version 7
  • Novell Netware 6.5 / eDirectory 8.7 SP1

Address Book

  • Windows 2000 SP4/2003 SP2/2008 SP1 Active Directory
  • Lotus Domino version 7
  • Novell

eCopy ShareScan

Minimum System Requirements for eCopy ShareScan for MEAP:

Supported OS:
  • Windows Vista (Business and Enterprise Editions)
  • Windows XP/2003/2000
  • Processor: Intel Pentium PC (2.0GHz)
  • Memory: 512MB Memory (recommended)
eCopy Connectors and Services:
  • System requirements differ for each Connector and Service.
    Please find individual requirements on their respective data sheets.
eCopy Supported Devices:
  • For a full list of support Canon devices, please visit

eCopy PaperWorks

Minimum System Requirements for eCopy ShareScan for MEAP:

Supported OS:
  • Microsoft Windows Vista x86 (32-bit) (Business and Enterprise Editions)
  • Microsoft Windows XP with latest service pack
  • Windows 2003 Server with latest service pack
  • Processor: Intel Pentium based PC or equivalent recommended; 800MHz processor for Windows Vista; 300 MHz processor for Windows XP and Windows 2003
  • Memory: 512MB RAM and 500MB free disk space recommended for Windows Vista; 512 RAM (for color images), 256MB RAM (for B/W images), and 500MB free disk space recommended for Windows XP and Windows 2003

To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at .

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