Smart Document-Related Software Solutions

Vanderburgh County Sheriff's Office Conversion from Canofile to imageWARE

Vanderburgh County Sheriff’s Office had been utilizing Canofile, an electronic filing system introduced by Canon, for its scanning operations for several years. Canofile had fit Vanderburgh’s initial business requirements, which helped them achieve workflow efficiency and their subsequent expansion of Canofile as their imaging and electronic document repository system. With the discontinuation of Canofile, Vanderburgh was faced with a difficult business decision – how and what to replace Canofile with. The case study delves into Vanderburgh’s engagement with Canon Professional Services to review their options and how they decided to move forward with imageWARE as their imaging and electronic document repository system.

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A Global Manufacturing Company unlocks new business strategy with imageWARE

A global manufacturing company faced several challenges managing their document workflows. A significant complication was the utilization of three separate document management systems at their North American headquarters. The use of disparate systems to manage document workflows resulted in a chaotic, haphazard practice to convert documents into electronic records. In addition, they were managing more work with fewer resources for their day to day operations.

imageWARE has provided new insight into simplifying their document workflows. The use of imageWARE is proving to ease their document conversion by centralizing their scanning operations and relieving manual intervention by staff. This is helping imageWARE become the preferred document management solution from both an IT and staff perspective. The success of imageWARE may eventually displace the other systems in use and help them meet their goal of having one document management solution for their entire organization.

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A Property Management Company Upgrades its Rental Agreement and Invoice Processing

A Property Management Company had grown through a series of successful acquisitions, but it faced challenges integrating the new businesses into one combined entity. In particular, its rental agreement and invoice operations had become increasingly inefficient with multiple manual and paper-intensive processes. imageWARE document management solutions transformed these manual processes into an automated electronic document workflow.

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A Casino and Gaming Company Bets on a Faster, Electronic Document Storage System

A Casino and Gaming Company was using rented warehouses to store large amounts of hard-copy documentation for audit and compliance purposes. Canon imageWARE document management solutions transformed this cumbersome and expensive work-flow into an efficient document storage and retrieval system.

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Central Bucks School District Streamlines Hiring System

Central Bucks School District faced a daunting challenge in managing over 1,000 applicant resumes across the school district. With over 40 people involved and spread out among more than 20 different buildings, the hiring process was bottle- necked with manual systems including interoffice mail and in-person deliveries.

An imageWARE® document management solution enabled the district to capture, organize, and manage hiring-related documents, expediting the search for qualified school personnel. Now all professional and support staff resumes are scanned at the administrative office and placed on the network, making them immediately available to all hiring personnel. The solution also provides a completely searchable database of resumes. To find qualified candidates, employees simply enter criteria, and all applicable resumes appear on screen. They can even take advantage of an annot- ation tool to attach notes to each resume, allowing all involved hiring parties to communicate efficiently.

"We have created a seamless resume management system with imageWARE," says the district's Pam Spangler. "We can share resumes and files across 20 different locations. We have reduced a process that normally took days to minutes."

The Suffolk County Sheriff's Department Keeps Track of Inmates

The Suffolk County Sheriff's Department was spending too much time keeping track of the inmates' records with a manual filing system. Information was not available when needed, and valuable office space was taken over by cabinets.

An imageWARE® document management solution allows the department to scan in the inmate files and convert large amounts of personal information including incarcer- ation history, medical records, and mug shots to electronic records. Former filing cabinet space has now been freed up to become offices, and a clerical position was eliminated, saving the county money. With imageWARE's sophisticated search and archival technology, Jane Does can now be searched and positively identified in minutes.

"The implementation of imageWARE has significantly streamlined our records mana- gement and workflow operations," says Lynn Clark of the Suffolk County Sheriff's Department. "We have dramatically improved inmate records management, while at the same time cutting the time associated with input, retrieval, and processing of these records from days to seconds."

Defense Contractor Simplifies Complex Hard-Copy Workflows

A prominent defense contractor needed to implement a paper-to-data workflow that involved scanning large numbers of hard-copy forms, automatically recognizing doc- ument types, extracting indexing information, and routing them appropriately. The Canon document management solution began with imageRUNNER and DR Scanners which provide a central location for employees to input documents. They batch scan forms with imageWARE Scan Manager which recognizes their types, extracts key information, and automatically routes them to the appropriate destin- ations. Employees can then manage and access the entire electronic archive using imageWARE Document Manager. As a result, a cumbersome data entry process has become streamlined, automated, and error free.