Upgrade Your Document-Handling Capabilities

Today's businesses face a relentless torrent of both paper and electronic files. Most companies want to simplify how they acquire, manage, and distribute these documents, but solutions can be elusive. How can incoming hard-copy pages be easily converted to electronic data? How can you manage digital archives without disrupting existing workflows? Is there an easy way to provide secure access and distribution?

Canon imageWARE document management solutions help you streamline complex paper processes and create one-touch workflows. With a single button, your employees can now securely convert hard-copy pages into electronic documents and data, store them in an archive, and distribute them automatically to multiple users.

Combine multiple file formats

Desktop’s Binder Editor gives users the ability to combine documents from multiple sources (MS Office, PDF, images, etc.) through either their Desktop library or printing directly into the Binder Editor. Once documents have been added to the Binder Editor pages can be rearranged, finishing settings can be added and previewed on screen before printing.

imageRUNNER ADVANCE Desktop Binder Editor








On the fly document changes

After combining documents with Desktop’s Binder Editor, users can then rearrange page content and change text through the Object Layout Editor without leaving imageRUNNER ADVANCE Desktop or launching any additional software. Either Detail Mode to change the text or Block Mode to rearrange entire sections of a document and consolidate information from multiple documents can be used to make on the fly changes to any document.

imageRUNNER ADVANCE Desktop








Capture Paper Documents

Need to convert printed materials such as reports, presentations, or invoices into popular digital formats on your PC? Canon imageWARE document management solutions can help. Now you can easily batch scan and transform hard-copy pages into common electronic file formats such as Word, Excel, PowerPoint, PDF, and text. Through advanced automated scanning, you can capture specific document numbers, company names, sender names, and more, then let the system classify, distribute, and archive them automatically.

Transform hard-copy documents into electronic files.

Capture and Archive Paper Documents

Archiving high volumes of paper documents into shareable electronic documents is made easier with imageWARE Scan Manager DS. Using high-end imageFORMULA DR-Series scanners, paper documents are converted and information is automatically captured for storage in an imageWARE Document Server and can be accessed or viewed through imageRUNNER ADVANCE Desktop.

Scan Manager DS












Process Hard-Copy Data Quickly, Automatically

Save time and eliminate the costly errors associated with manual data entry. Now you can batch scan forms and invoices, automatically capturing embedded information and distributing it to multiple destin- ations including archives and databases. Users can also add relevant contextual information as each document is stored, thereby enabling people to search, manage, and retrieve information quickly at a later date.

Capture specific information that can automatically be archived, distributed or used to set off other processes.

Create Secure, Compliant, Cost-Effective Archives

Say goodbye to hard-copy storage costs by building a central repository for electronic data and documents. State-of-the-art security features also allow you to more easily comply with company policies and government regulations.


Archive and retrieve documents easily and securely.

Share and Collaborate Documents

Sharing and collaborating between imageRUNNER ADVANCE Desktop users is as simple as placing an imageWARE Document Server into the Essentials environment. imageWARE Document Server offers highly advanced document management functions - project teams can easily find, share, read, and comment on files stored in Document Server using Desktop.

Document Server











Collaborate Easily Wherever You Work

With Canon solutions, users can upload, download, and distribute digital documents securely through a Web browser. Enable access from both internet and extranet connections.

 

imageRUNNER ADVANCE Desktop

imageRUNNER ADVANCE Desktop provides three main functions: document management, device collaboration, and device monitoring. Users can store documents in a library, access files on the Advance Box, share fax address books with other iR ADVANCE Desktop users, and see at a glance which devices in their fleet are operational. Document Binder, a feature of iR ADVANCE Desktop, gives users the ability to combine documents from multiple file formats, preview and set the print settings, and make edits with the Object Layout Editor. With imageRUNNER ADVANCE Desktop, end users have the tools necessary to better manage documents and interact with imageRUNNER ADVANCE systems.

imageRUNNER ADVANCE Desktop now comes with Quick Printing Tool. The Quick Printing Tool sits on the user's PC desktop and displays an icon which, when moused over, converts to a "quick menu." It offers four shortcuts to frequently used functions: "Print," "Fax," "Convert to PDF," and "Print Preview," which accesses the Office Make-Ready/Binder area. User's can drag-and-drop documents on one of these buttons to get instant access to that function.
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imageWARE Document Server

Streamline your workflow and advance to greater levels of productivity with imageWARE Document Server. This powerful document sharing platform is designed for users of imageRUNNER ADANCE Essentials software solutions. Efficiently capture, manage, distribute and share documents - all in a secure environment.
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imageWARE Scan Manager DS

imageWARE Scan Manager DS Version 1.0 is a software performing high-speed scanning of paper documetns into computers. It efficiently sets the management information (index data) of scanned documents in conjunction with an input device such as the DR-Series document scanners and imageRUNNER or imageRUNNER ADVANCE systems.
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PaperToOffice Pro

Need to convert hard-copy paper documents to popular Microsoft Office formats quickly? Using PaperToOffice Pro, you can scan paper-based documents and then select the MS Office file format of your choice directly from an intuitive user interface on your Canon imageRUNNER. Convert your scans to Microsoft Word, Excel, PowerPoint®, text, or PDF using a high-accuracy OCR engine that automatically recognizes details such as font size and color from the original documents.

PaperToOffice Pro supports imageRUNNER ADVANCE, Windows 7 and MAC.

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Captaris Fax Integration for MEAP

Tight integration with the MEAP development platform gives office workers easy access to the extended document delivery features of Captaris Fax directly from Canon imageRUNNER devices. Transform paper-based documents into electronic formats; deliver the electronic documents via fax, email, certified email, or encrypted PDF; and get notifications and access to a complete audit trail - all from the front panel of your imageRUNNER device.

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Please note that some products listed on this website might not be available in Canada and Latin American Countries. Please confirm the product availability with your Canon Sales Associate.

Industries

Healthcare: Replacing Manual Workflows

Medical offices handle a huge amount of paper - files, prescriptions, patient records, and more. In the past, many organizations maintained paper document archives. Today they can replace inefficient, manual document handling and routing processes with a more streamlined, electronic workflow. Medical staff can scan documents at an imageRUNNER device, then send orders and other data to a central database. Users can track delivery status at their desktops, print notifications, and send status reports. The end result? Improved document processes and enhanced communications efficiency, all while reducing costs and supporting HIPAA requirements.

General Office

Small and medium-sized businesses of all kinds require central repositories for pres- entations, proposals, marketing plans, and other documents. With Canon document management solutions, you can easily create a server-based archive of both electronic and scanned hard-copy documents.

Manufacturing and Warehousing

Even today, most small and medium-sized warehouses rely on paper-based invoices and work orders -often with costly and unreliable data entry workflows. Now you can quickly convert those hard copies into electronic data at a fraction of the cost of similar solutions. Route the data automatically either to a database or to multiple users via email or fax.

Financial and Real Estate: Improved Data Processing

Most financial companies have great need for data entry and storage. In fact, some can generate up to 10,000 pieces of paper every month! An intelligent indexing sol- ution can drastically cut these costs and deliver customer information faster. Together with Canon's DR-Series or third-party scanners, imageWARE Scan Manager DS and Document Server provide a centralized document capturing system. With it, you can automatically scan and process business documents for future search and ret- rieval. Reduce manual labor by processing documents through bar code and form recognition, then export digitized documents seamlessly to imageWARE Document Server for storage and retrieval.

Case Studies

Vanderburgh County Sheriff's Office Conversion from Canofile to imageWARE

Vanderburgh County Sheriff’s Office had been utilizing Canofile, an electronic filing system introduced by Canon, for its scanning operations for several years. Canofile had fit Vanderburgh’s initial business requirements, which helped them achieve workflow efficiency and their subsequent expansion of Canofile as their imaging and electronic document repository system. With the discontinuation of Canofile, Vanderburgh was faced with a difficult business decision – how and what to replace Canofile with. The case study delves into Vanderburgh’s engagement with Canon Professional Services to review their options and how they decided to move forward with imageWARE as their imaging and electronic document repository system.

Find out how

A Global Manufacturing Company unlocks new business strategy with imageWARE

A global manufacturing company faced several challenges managing their document workflows. A significant complication was the utilization of three separate document management systems at their North American headquarters. The use of disparate systems to manage document workflows resulted in a chaotic, haphazard practice to convert documents into electronic records. In addition, they were managing more work with fewer resources for their day to day operations.

imageWARE has provided new insight into simplifying their document workflows. The use of imageWARE is proving to ease their document conversion by centralizing their scanning operations and relieving manual intervention by staff. This is helping imageWARE become the preferred document management solution from both an IT and staff perspective. The success of imageWARE may eventually displace the other systems in use and help them meet their goal of having one document management solution for their entire organization.

Find out how

A Property Management Company Upgrades its Rental Agreement and Invoice Processing

A Property Management Company had grown through a series of successful acquisitions, but it faced challenges integrating the new businesses into one combined entity. In particular, its rental agreement and invoice operations had become increasingly inefficient with multiple manual and paper-intensive processes. imageWARE document management solutions transformed these manual processes into an automated electronic document workflow.

Find out how

A Casino and Gaming Company Bets on a Faster, Electronic Document Storage System

A Casino and Gaming Company was using rented warehouses to store large amounts of hard-copy documentation for audit and compliance purposes. Canon imageWARE document management solutions transformed this cumbersome and expensive work-flow into an efficient document storage and retrieval system.

Find out how

Central Bucks School District Streamlines Hiring System

Central Bucks School District faced a daunting challenge in managing over 1,000 applicant resumes across the school district. With over 40 people involved and spread out among more than 20 different buildings, the hiring process was bottle- necked with manual systems including interoffice mail and in-person deliveries.

An imageWARE® document management solution enabled the district to capture, organize, and manage hiring-related documents, expediting the search for qualified school personnel. Now all professional and support staff resumes are scanned at the administrative office and placed on the network, making them immediately available to all hiring personnel. The solution also provides a completely searchable database of resumes. To find qualified candidates, employees simply enter criteria, and all applicable resumes appear on screen. They can even take advantage of an annot- ation tool to attach notes to each resume, allowing all involved hiring parties to communicate efficiently.

"We have created a seamless resume management system with imageWARE," says the district's Pam Spangler. "We can share resumes and files across 20 different locations. We have reduced a process that normally took days to minutes."

The Suffolk County Sheriff's Department Keeps Track of Inmates

The Suffolk County Sheriff's Department was spending too much time keeping track of the inmates' records with a manual filing system. Information was not available when needed, and valuable office space was taken over by cabinets.

An imageWARE® document management solution allows the department to scan in the inmate files and convert large amounts of personal information including incarcer- ation history, medical records, and mug shots to electronic records. Former filing cabinet space has now been freed up to become offices, and a clerical position was eliminated, saving the county money. With imageWARE's sophisticated search and archival technology, Jane Does can now be searched and positively identified in minutes.

"The implementation of imageWARE has significantly streamlined our records mana- gement and workflow operations," says Lynn Clark of the Suffolk County Sheriff's Department. "We have dramatically improved inmate records management, while at the same time cutting the time associated with input, retrieval, and processing of these records from days to seconds."

Defense Contractor Simplifies Complex Hard-Copy Workflows

A prominent defense contractor needed to implement a paper-to-data workflow that involved scanning large numbers of hard-copy forms, automatically recognizing doc- ument types, extracting indexing information, and routing them appropriately. The Canon document management solution began with imageRUNNER and DR Scanners which provide a central location for employees to input documents. They batch scan forms with imageWARE Scan Manager which recognizes their types, extracts key information, and automatically routes them to the appropriate destin- ations. Employees can then manage and access the entire electronic archive using imageWARE Document Manager. As a result, a cumbersome data entry process has become streamlined, automated, and error free.

imageRUNNER ADVANCE Desktop

Operating System

  • Windows XP with SP3 or later (x86)
  • Windows Vista SP2 or later
  • Windows 7 Professional/Enterprise/Ultimate

Hardware

  • X86 Computer with a “Works with Windows Vista” logo/li>
  • CPU: 1.3GHz or more
  • RAM: 512MB or more
  • Disk space: 1.5GB or more
  • SXGA or WXGA or higher resolution

Recommended Software

  • Windows Desktop Search 4.0 (for Windows)
  • iFilter for various documents

imageWARE Document Server

Operating System:

  • Windows Server 2008 Standard/Enterprise SP2 (64-bit)
  • Windows Server 2008 R2 Standard/Enterprise SP2 (64-bit)

IIS (Internet Information Services):

  • Version 7.0

.NET Framework:

  • Version 3.5 SP1 (included with Document Server installer)

SharePoint:

  • SPF [Microsoft SharePoint Foundation 2010 Service Pack 1 (Included with the Document Server installer)]
  • SPS (Microsoft SharePoint Server 2010 Service Pack 1)

SQL Server:

  • SQL Server 2008 R2 Express (64-bit ) (Included with the Document Server installer)
  • SQL Server 2008 R2 Standard/Enterprise (64-bit)

imageWARE Scan Manager DS

Operating System:

  • Windows XP Home Edition Service Pack 3 (32-bit Edition)
  • Windows XP Professional Edition Service Pack 3 (32-bit Edition)
  • Windows Vista Home Basic Edition Service Pack 2 (32-bit Edition)
  • Windows Vista Home Premium Edition Service Pack 2 (32-bit Edition)
  • Windows Vista Ultimate Edition Service Pack 2 (32-bit Edition)
  • Windows Vista Business Edition Service Pack 2 (32-bit Edition)
  • Windows Vista Enterprise Edition Service Pack 2 (32-bit Edition)
  • Windows 7 Home Premium Edition Service Pack 1 (32-bit Edition/64-bit Edition)
  • Windows 7 Professional Edition Service Pack 1 (32-bit Edition/64-bit Edition)
  • Windows 7 Enterprise Edition Service Pack 1 (32-bit Edition/64-bit Edition)
  • Windows 7 Ultimate Edition Service Pack 1 (32-bit Edition/64-bit Edition)
  • Windows Server 2008 Standard Service Pack 2 (64-bit Edition)
  • Windows Server 2008 Enterprise Service Pack 2 (64-bit Edition)
  • Windows Server 2008 R2 Standard Service Pack 1 (64-bit Edition)
  • Windows Server 2008 R2 Enterprise Service Pack 1 (64-bit Edition)

.NET Framework:

  • .NET Framework 3.5 (Service Pack 1 or higher)

Linkable Applications

  • imageWARE Document Server Version 1.1/2.0

Hardware Environment

Computer

  • Computer with Pentium 4 3.2 GHz or higher is recommended
  • Memory
    1 GB or higher is recommended
  • Available Hard disk space
    At least 1 GB of free space or more when handling a large number of documents is recommended.)
  • Monitor
    Resolution: 1600 x 1200 pixels or higher is recommended
    Color: True Color (32 bit) or higher is recommended

Scanner

  • ISIS or TWAIN compatible scanner
    Recommended scanners: DR series document scanner, imageRUNNER and imageRUNNER ADVANCE multifunction devices

To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at .

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