Gain Control Over Hard-Copy Document Costs

In today's competitive business world, a growing number of companies strive to provide access to high-volume output, color output, and document finishing options. But they also need to manage costs, curb unnecessary waste, and accurately bill device activity back to clients and departments.

Surprisingly enough, many of these same organizations cannot quantify the costs associated with the use of basic equipment such as copiers, fax machines, and network printers. Now there are affordable solutions to help. With Canon cost-recovery software, you can enable user access to all necessary device features, but accurately track usage, influence behavior, reduce waste, and help your bottom line.

Easily track and reign in printing costs

imageRUNNER ADVANCE Tracker utilizes user notifications, department and user usage tracking, and comprehensive job logs and reports to help keep printing costs low. User notifications can be customized by administrators to display a corporate message on the device panel upon log-in. Device usage including color and black-and-white printing can be tracked on department and user level with comprehensive job logs and reports generated automatically.


Gain Comprehensive Insight into Device Activity

Now you can understand exactly how your staff is using printers, scanners, and copiers. Canon cost-recovery solutions deliver comprehensive details on all copy, scan, print, and fax activity, and allow you to manage document costs by device, department, user, document attribute, and more. You can monitor activity from almost anywhere through a convenient web-based interface, and also set the software to deliver alerts and scheduled reports automatically via email.

Rein in Unnecessary Expenses

Armed with useful information about network activity, you can now make informed decisions that increase resource efficiency and streamline productivity. Canon cost-recovery solutions allow you to better allocate resources to those who need them most, and set limits and controls over output capabilities where they might be wasted.

Uncover and Eliminate Hidden Costs

With comprehensive insight into output-related costs, you can influence behavior company-wide. Encourage users to work more productively and cost effectively, with a better appreciation for efficiencies gained by options such as 2-up, 4-up, duplex printing, and intelligent use of color.

Accurately Track and Bill Back

By comprehensively tracking internal usage, you can learn which areas of your business are using more output resources. Accurate, detailed reports enable you to allocate costs to internal departments and correctly bill external clients as needed.

Collaborate Easily Wherever You Work

Canon cost-recovery solutions are ideal not only for small offices with only one or two printers, but also for enterprise-level organizations.

Cost Control/Accounting Features:

Convenient Setup

Get up and running quickly with a system that automatically discovers – then registers – users and devices. Easily update centralized information on network devices and configurations, and ensure that you're gathering accurate data. You can even synchronize between servers when working across multiple domains.

Automatic Output Tracking

Now you can track all output activity from Canon imageRUNNER multifunction devices on your network. Monitor print, copy, scan, and fax activity by device, user, department, and more. You can even set the system to automatically poll each device on a network for updates at regular intervals.

Receive regular reports that show how company print devices are used.

Detailed Usage Reports

With the information it collects, the Accounting Management Plug-in generates detailed usage reports that you can access through the software's handy web browser interface. You can also set them to be emailed to designated staff members automatically.

Custom Reporting Options

Generate reports by individual, group, department, or device, with information sorted by total output, paper size, color usage, and more. Choose to have reports generated daily, weekly, or monthly in a variety of common formats including CSV for spreadsheets and billing applications.

Simple Cost Allocation

Prompt users for billing codes when using a device including client, matter, and sub-matter. Authorized users can easily add these codes from workstations using the imageWARE Enterprise Management Console Accounting Management Plug-in, or directly at the device using Canon's Billing Code MEAP Client application.

Effective Output Control

Identify and prevent resource abuses with the help of detailed usage reports on device activity. With information like this, you can more easily curb excessive output and/or establish monthly output limits based on number of pages, budget, and more.

Advanced Tracking Features

Use the imageWARE EMC Accounting Management Plug-in's advanced tracking features to track output by types of printing, paper size, paper type, and more. You can even count pages and sheets for accurate allocation.

View Canon Cost Control/Accounting Products »
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To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at


imageRUNNER ADVANCE Tracker is based on the powerful MEAP platform and installs directly on the imageRUNNER ADVANCE system eliminating the need for a dedicated server. User notifications can be implemented to communicate a simple corporate message to each employee that appears when they access the imageRUNNER ADVANCE system. Monitoring and tracking the use of your imageRUNNER ADVANCE systems is simplified with iR ADVANCE Tracker. Users can track their own usage at the imageRUNNER ADVANCE interface in addition to administrators monitoring job logs and reports. Using Tracker, customers are better informed of device utilization activities and can ensure that proper actions are taken to reduce device operational costs and misuse.

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imageWARE EMC Accounting Management Plug-in

The imageWARE Enterprise Management Console Accounting Management Plug-in enables your business to track device activity, manage output costs, and recover output expenses. Maintain complete oversight and control of activity on all network output devices – Canon and non-Canon – from one web-based location. Monitor document-related business costs effectively and gain insight into everything from costs per page to complex metrics with multiple document variables. And becausethe Plug-in works through the imageWARE Enterprise Management Console, it scales easily to fit the needs of any size business.

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imageWARE Accounting Manager for MEAP

Canon imageWARE Accounting Manager for MEAP is a device-embedded output tracking solution for MEAP-enabled imageRUNNER devices. Like the imageWARE EMC Accounting Management Plug-in, the software is designed to help your business comprehensively track document output activity so you can effectively manage output costs, prevent lost revenue, then account for and recover expenses. Since this version of the solution does not require a separate server, it may be ideal for smaller businesses with limited IT infrastructure and resources.

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Please note that some products listed on this website might not be available in Canada and Latin American Countries. Please confirm the product availability with your Canon Sales Associate.

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To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at


Cost management and accounting

imageRUNNER ADVANCE Tracker includes all the basic cost management functions to get your company up and running with cost accounting. Usage can be tracked by user or department by administrators and even by users themselves through the imageRUNNER ADVANCE interface. Reports can be generated automatically for easy viewing of usage trends. With on-screen messages administrators can take the information they gather from reports and distribute company wide messages through the imageRUNNER ADVANCE UI giving users tips and general information on how to make their printing more efficient.

General Office

Many large organizations bill business units for service on an internal basis. Canon cost-recovery solutions allow them to accurately account for document costs and ensure that they are tracked and billed appropriately.


Law firms often bill document costs including fax, print, and copy activities to clients. Canon cost-recovery solutions enable them to assess these costs more accurately, with granular insight into document printing and copying usage.


By using the imageWARE EMC Accounting Management Plug-in's three-tiered billing code functionality, consultants in all fields – environmental, financial, billing, and more – can easily account for document costs and accurately charge them to their clients.


Creative groups can more accurately bill clients for output costs, especially color proofs and other expensive output options.

Case Studies

Streamline Cost Recovery for Print-Related Activities

A large organization with a global deployment of Canon and non-Canon devices needed an easy way to monitor device-related activities for cost management. The solution needed to be centralized but also low cost, since the company was not interested in tracking bill-back activities. The answer was a flexible cost-recovery solution from Canon, deployed in a single data center that communicated directly with devices around the world. Reporting capabilities enabled the company to easily track activity and monitor device workload, as well as use the data to validate meter readings and analyze the output environment for better control over expenses.

View Canon Enterprise Management Console System Requirements »

To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at



Operating Environment

  • Pemtium III 800MHz or higher
  • Paging File Size: 192MB
  • 100MB or more free hard disk space

Web Browser

  • Microsoft Internet Explorer 6.0 with Service Pack 1
  • Microsoft Internet Explorer 7.0 (Single tab only)

Data Collection Application

Operating Environment

  • Pentium III 800 MHz or higher
  • Paging File Size: 192MB
  • 100MB or more free hard disk space

Operating System

  • Microsoft Windows 2000 Professional/Server with Service Pack 2
  • Microsoft Windows XP Professional with SP2
  • Windows Vista Business/Ultimate-Edition
  • Windows 2003 Server with SP2
  • Windows 2003 Server R2 with SP2

Enterprise Management Console

Operating System

  • Windows 2000 Professional/Server/Advanced Server (Service Pack 4upwards)
  • Windows XP Home/Professional (Service Pack 2 upwards)
  • Windows Server 2003 Standard/Enterprise (Service Pack 2 upwards)
  • Windows Server 2003 R2 Standard/Enterprise (Service Pack 2 upwards)
  • Windows Vista Home Basic/Home Premium/Ultimate/Business/Enterprise

Web Browsers

  • Microsoft Internet Explorer 6.0 SP1 or later
  • Microsoft Internet Explorer 7.0


  • SVGA 800x600 or higher resolution, 16-bit (65,536 colors) or higher

Number of Devices

  • 100 devices supporter per server

To get started with imageWARE now contact your local Canon Sales Associate. You can also email us at

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